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Institutional Effectiveness Plan: MCC Foundation

Mission:

To secure funds from private sources to enhance the budgetary position of the college and its students.

2009-2010 Assessment Outcomes & Use of Results

College Goal: Maintain overall fiscal stability

Division Goal: Maintain Fiscal Accountability

Objectives: Balance and reconcile all assets held of the Foundation

Action Plan: Continue weekly, monthly, and quarterly reconciliation of all accounts. Provide a report of all holdings to the President and to the Foundation Board. Included in this report is a detailed explanation of the accounting techniques and strategies utilized to reconcile all accounts.

Assessment Strategy: The Foundation Board will continually be presented with detailed, individual account balances for the STIF and First Citizens accounts. In addition, the unrestricted operating account will continue to be in balance with the revenue generated from the raffle and golf tourney, minus expenditures

Assessment Outcomes: Midyear MCC’s accountant picked up responsibility to maintain Quick Books in accordance with Generally Accepted Accounting Principles (GAAP) to maintain division of duties as it relates to financial procedures. The Foundation Director maintains responsibility for accounts in Fund Raiser. Books are balanced monthly. Accounts are reconciled and reported monthly to the Board of Trustees and Quarterly to the Foundation Board

Use of Results: Goal Complete.

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation

Objectives: Utilize currently unused functions of existing software to improve current fiscal procedures. Work to balance Quick Book accounts with manual spreadsheet individual accounts

Action Plan: Research all functions of existing software and implement procedures to utilize all advantageous functions to better serve the needs of the Foundation. Work with software to balance all individual accounts.

Assessment Strategy: Include all newly implemented procedures and utilized functions in manual

Assessment Outcomes: Midyear MCC’s accountant picked up responsibility to maintain Quick Books in accordance with Generally Accepted Accounting Principles (GAAP) to maintain division of duties as it relates to financial procedures. The Foundation Director maintains responsibility for accounts in Fund Raiser. Books are balanced monthly.

Use of Results: Goal Completed.

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation

Objectives: Develop procedures manual for core fiscal functions. Cross train Administrative Assistant to receipt donations and balance accounts. Maintain organized filing system and continue the archival process of Foundation records. Design new strategies for transferring funds between Foundation accounts.

Action Plan: Establish well-organized and detailed procedures manual for entering financial data and Foundation records as well as an organized system of all record keeping processes. Establish a well-organized and resourceful set of Foundations files to house both current and prior year Foundation records. Review current method of transferring funds between Foundation account and research new options utilizing available technology.

Assessment Strategy: Generate procedures manual and have available for office use. Files easily accessible and complete for review by President, Foundation Board, auditor, or other interested party. Archival information accessible by same. Implement new procedures for transferring funds and document procedures in manual.

Assessment Outcomes: Procedures manual developed and maintained. Manual is kept in Foundation office. Files available for President, Foundation Board, auditor or other interested parties to review. Archival information accessible as well. Midyear MCC’s accountant picked up responsibility to maintain Quick Books in accordance with Generally Accepted Accounting Principles (GAAP) to maintain division of duties as it relates to financial procedures. The Foundation Director maintains responsibility for accounts in Fund Raiser. Books are balanced monthly. Transfer of funds procedure continues as is. Development of any new procedures now includes MCCs Accounting staff. Discussion of this item will continue in next fiscal year.

Use of Results: Will continue objective into next fiscal year

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies

Division Goal: Develop new fundraising opportunities and improve community relations. Implement at least one new event during fiscal year.

Objectives: Provide information on new avenues and opportunities for “friend” and “fund” building activities. Organize and implement “friend raising” event on campus. Develop and implement strategies for improving the image of the college in the community.

Action Plan: Research different types of Foundation activities held by both large and small institutions in an effort to offer more and different types of fundraising activities. Examples Include: Return to the Classroom, Lecture Series, and Montgomery Idol Implement approved fund and friend building strategies.

Assessment Strategy: Detailed report to the President and Board presenting variations of events that the college currently holds (golf tournament and raffle) and introducing new avenues for fund raising. Maintain a folder of implemented events and strategies from throughout the fiscal year.

Assessment Outcomes: Detailed reports of each event were presented to the President and the Board. New courtyard donor wall was designed, delivered and installed. Official unveiling will occur at the Awards ceremony in August 2010. Foundation Director resigned in September 2009. Position was vacant until March 2010. Remaining items deferred to next fiscal year.

Use of Results: Will continue objective into next fiscal year

College Goal: Provide facilities for student learning that capitalize on state-of –the –art instructional applications.

Division Goal: Begin discussion of the idea of a Capital Campaign with the Board of Trustees and Foundation Board.

Objectives: Provide Board with detailed information regarding Capital Campaigns and their benefits. Discuss the direction Montgomery Community College would like to take in regards to a Capital Campaign.

Action Plan: Research Capital Campaigns. Attend professional development opportunities focused on the subject of Capital Campaigns. Compile and Present to the Board information and proposed plans on beginning a Capital Campaign at Montgomery Community College

Assessment Strategy: Attend professional development opportunities. Compile all relevant information in an organized and accessible fashion. Develop proposed plan for Capital Campaign.

Assessment Outcomes: Foundation Director resigned in September 2009. Position was vacant until March 2010. Research, development and plan deferred to next fiscal year.

Use of Results: Will continue objective into next fiscal year

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation

Objectives: Research Alumni Development opportunities. Implement Alumni Relations initiative.

Action Plan: Research Alumni development and relations. Attend professional development opportunities focused on the subject of Alumni Relations. Compile and Present to the Board information and proposed plans on beginning Alumni Development opportunities at Montgomery Community College.

Assessment Strategy: Attend professional development opportunities. Compile all relevant information in an organized and accessible fashion. Develop proposed plan for Alumni Development.

Assessment Outcomes: Foundation Director resigned in September 2009. Position was vacant until March 2010. Research, development and plan deferred to next fiscal year.

Use of Results: Will continue objective into next fiscal year

Institutional Effectiveness Plan
2010-2011

College Goal: Maintain overall fiscal stability

Division Goal: Maintain Fiscal Accountability

Objectives: Balance and reconcile all assets held of the Foundation

Action Plan: Continue weekly, monthly, and quarterly reconciliation of all accounts. Provide a report of all holdings to the President and to the Foundation Board. Included in this report is a detailed explanation of the accounting techniques and strategies utilized to reconcile all accounts.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2011

Assessment Strategy: The Foundation Board will continually be presented with detailed, individual account balances for the STIF and Fidelity accounts. In addition, the unrestricted operating account will continue to be in balance with the revenue generated from fundraising activities, minus expenditures.

Budget Needs: Current staff.

Assessment Outcomes: Will be completed in June 2011

Use of Results: Will be completed in June 2011

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation

Objectives: Utilize currently unused functions of existing software to improve current fiscal procedures. MCC’s accountant will continue to maintain Quick Books in accordance with Generally Accepted Accounting Principles (GAAP) to maintain division of duties as it relates to financial procedures. The Foundation Director maintains responsibility for accounts in Fund Raiser. Books will be balanced monthly with Quick Books, Fund Raiser, Bank Statements and the manual spreadsheet individual accounts

Action Plan: Research all functions of existing software and implement procedures to utilize all advantageous functions to better serve the needs of the Foundation. Work with software to balance all individual accounts.

Person(s) Responsible: Foundation Executive Director and MCC accountant

Anticipated Date for Achieving Objective: June 30, 2011

Assessment Strategy: Include all newly implemented procedures and utilized functions in manual.

Budget Needs: Current staff

Assessment Outcomes: Will be completed in June 2011

Use of Results: Will be completed in May 2011

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation.

Objectives: Maintain procedures manual for core fiscal functions. Maintain organized filing system and continue the archival process of Foundation records. Design new strategies for transferring funds between Foundation accounts.

Action Plan: Maintain current procedures manual for entering financial data and Foundation records as well as an organized system of all record keeping processes. Establish a well-organized and resourceful set of Foundations files to house both current and prior year Foundation records. Review current method of transferring funds between Foundation account and research new options utilizing available technology.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2011

Assessment Strategy: Procedure manual will include updates when necessary and be available for office use. Files will be easily accessible and complete for review by President, Foundation Board, auditor, or other interested party. Archival information accessible by same. Implement new procedures for transferring funds and document procedures in manual.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in June 2011

Use of Results: Will be completed in June 2011

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Develop new fundraising opportunities and improve community relations. Implement at least one new event during fiscal year.

Objectives: Provide information on new avenues and opportunities for “friend” and “fund” building activities. Organize and implement Movie/Lecture events on campus. Develop and implement strategies for improving the image of the college in the community.

Action Plan: Research different types of Foundation activities held by both large and small institutions in an effort to offer more and different types of fundraising activities. Examples Include: Return to the Classroom, Lecture Series, and Montgomery Idol Implement Movie/Lecture Series approved in previous fiscal year.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2011

Assessment Strategy: Detailed report to the President and Board presenting variations of events that the college currently holds (golf tournament and raffle) and introducing new avenues for fund raising.  Keep President and Board apprised of Movie/Lecture series. Maintain a folder of implemented events and strategies from throughout the fiscal year.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in June 2011

Use of Results: Will be completed in June 2011

College Goal: Provide facilities for student learning that capitalize on state-of –the –art instructional applications.

Division Goal: Begin discussion of the idea of a Capital Campaign with the Board of Trustees and Foundation Board.

Objectives: Provide Board with detailed information regarding Capital Campaigns and their benefits. Discuss the direction Montgomery Community College would like to take in regards to a Capital Campaign.

Action Plan: Research Capital Campaigns. Attend professional development opportunities focused on the subject of Capital Campaigns. Compile and Present to the Board information and proposed plans on beginning a Capital Campaign at Montgomery Community College.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: January 2011

Assessment Strategy: Attend professional development opportunities. Compile all relevant information in an organized and accessible fashion. Develop proposed plan for Capital Campaign.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in May 2011

Use of Results: Will be completed in May 20101

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation.

Objectives: Research Alumni Development opportunities. Implement Alumni Relations initiative.

Action Plan: Research Alumni development and relations. Attend professional development opportunities focused on the subject of Alumni Relations. Compile and Present to the Board information and proposed plans on beginning Alumni Development opportunities at Montgomery Community College.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2011

Assessment Strategy: Attend professional development opportunities. Compile all relevant information in an organized and accessible fashion. Develop proposed plan for Alumni Development.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in May 2011

Use of Results: Will be completed in May 2011

College Goal: Maintain overall fiscal stability.

Division Goal: Secure funding to support the budgetary needs of the college for current programming and future growth.

Objective: The rate of grant funding success in the fiscal year 2010-2011 will meet or exceed the previous year’s success rate.

Action Plan: Identify funding sources and share information with appropriate faculty and staff; collaborate with faculty and staff as requested to write grants, particularly in programming areas heavily impacted by funding cuts or in areas that offer alternative methods of delivery, such as online learning.** Continue to seek funding for facility expansion through federal grants or private and corporate funding in collaboration with the MCC Foundation** Collaborate with Montgomery County Schools to write Early College/High School initiative grant

Person(s) Responsible: MCC Foundation Executive Director/Grants, various faculty and staff, Montgomery County School personnel

Anticipated Date for Achieving Objective: May 2011

Assessment Strategy: The grants spreadsheet maintained by the Dean will be used to measure success rate at the end of the fiscal year.

Budget Needs: N/A

Assessment Outcomes: Will be completed in May 2011

Use of Results: Will be completed in May 2011

College Goal: Provide an environment that supports employing and retaining a quality faculty and staff and promotes enhanced student learning, achievement, and development in a global society.

Division Goal: Ensure that division personnel are provided with professional development opportunities which are sufficient for the effective and efficient delivery of division services.

Objectives: Foundation Director/Grants personnel will attend all state-level professional organization conferences appropriate to their duties

Action Plan: Foundation Director/Grants personnel will complete CFRE certified Fundraising Education modules as part of the Metasoft System Foundation Search software.

Person(s) Responsible: Foundation Director/Grants

Anticipated Date for Achieving Objective: May 2011

Assessment Strategy: For each professional development event attended, personnel will document at least one example of new initiatives, approaches, strategies learned and how that knowledge has been incorporated into division operations.

Budget Needs: Because the state budget precludes most travel for the ensuing year, the Foundation Director/Grants will forego physical attendance at most professional development events. Nevertheless, the goals and objectives are no less valid for lack of funding. Foundation Director/Grants will, however, seek appropriate alternative professional development opportunities that may arise via the use of technology or other means.

Assessment Outcomes: Will be completed in May 2011

Use of Results: Will be completed in May 2011